Prime Entry Accountants


Privacy Policy and Terms

What do you need to do?

     Please take the time to read our privacy policy.  We hope to reassure you that Prime Entry Ltd takes its responsibilities for your personal data very seriously.

     Prime Entry Ltd is our company that controls the following domain names: (primeentry.com, venture-coaching.com. kevinwhitehouse.accountant, kashflow.expert)

     If you would like further information regarding how Prime Entry Ltd trading as Prime Entry (also trading as Venture Coaching) handles the processing of personal data, please write to us.

Changes to our privacy policy

     We keep our privacy policy under regular review and we will place any updates on this web page.

     This privacy policy was last updated on 24 August  2021.

Our data policy

     Reflecting the requirements of new EU legislation, the general data protection regulation (’GDPR’), which are being incorporated into UK law in a new data protection act. Prime Entry (also trading as Venture Coaching) has updated its personal data and privacy policy.

     Here is a brief summary of the contents of the policy.

Using your data

     Your data reflects the information provided by our contacts, members, and clients such as contact, works and home details but may also include other information, such as correspondence between the client and Prime Entry (also trading as Venture Coaching).

     This data is used by Prime Entry (also trading as Venture Coaching) to provide services to members to keep them informed of important information relating to accountancy services and coaching/mentoring.

     We will not share your data with anyone for any purposes unless you give permission, for example other consultants, coaches financial organisation and Government authorities for which you have employed us to do so. The same applies for contractors used by Prime Entry (also trading as Venture Coaching) to provide technical support in maintaining and developing our databases.

     Prime Entry (also trading as Venture Coaching) also uses the services of software providers to administer our data in various online databases designed as necessary to deliver our services.

Our rights and your rights

     The policy sets out the legal basis on which Prime Entry (also trading as Venture Coaching) processes your data, this refers to our obligations to you under the terms of your membership to the members area and also our duties and responsibilities arising under rules and regulations applicable.

     This policy describes the rights that you have in relation to your personal data held by Prime Entry (also trading as Venture Coaching). These include accessing your data to ensure it is accurate and, if not, requesting changes and notifying us of any restrictions you wish to make in relation to our use of your data, or even requesting it is removed altogether.



TERMS AND CONDITIONS

     Our terms and conditions are set out below as a guide to help understand what we require from you from time to time so that we can provide the best service in helping solve your financial, statutory and mandatory obligations. The premise of what this document outlines is that in order for us to deal efficiently with all your financial paper work and submit various documents by the deadlines, you must help us by providing the information when we request it. We will then do everything we can to deliver a quality, professional and cost effective service to you for which we ask that you pay our fixed quoted fees in advance or at the very least on presentation.

1 Accounting and Taxation services

     1.1 We shall, if you request this service, prepare the accounts of your business on an annual basis and produce tax computations based thereon from your accounting records and other information and explanations.

     1.2 If you require, we will prepare management accounts on a period basis, monthly, quarterly or other such time as needed.

     1.3 We shall advise you as to the adequacy of your records for this purpose and make recommendations for improvements, which we consider necessary. We shall not be responsible if you do not keep proper books and records which result in losses or penalties.

     1.4 We will use reasonable skill and care in the preparation of your accounts and computations but will not be responsible for errors arising from incorrect information supplied by you. Unless you specifically instruct us to do so, we will not carry out an audit on your records.

     1.5 You will be responsible for providing all the information, which we require for the purpose of your tax computations, and all relevant data should be made available to us on a timely basis.

     1.6 We shall forward your Tax Return form or Corporation Tax Return, Tax Computations, Business Accounts and supporting schedules for your approval. Once these have been approved by you, we shall submit them to H M Revenue & Customs and Companies House where appropriate.

     1.7 We shall respond where necessary to any correspondence sent to us by you or by H M Revenue & Customs or Companies House.

     1.8 We shall also make recommendations to you as to suitable tax payments and the dates for payment.

     1.9 If we ask you for information to complete the tax computation and it is not provided within the time scale requested, so that the preparation and submission of the return is delayed, we accept no responsibility for any penalty or interest that may arise. There are many key dates by which returns and payments must be made. Failure to meet these deadlines results in automatic penalties and interest. You are responsible for ensuring that such payments are made on time.

     1.10 We shall deal with H M Revenue & Customs regarding any tax enquiries in respect of your business accounts and tax computations, having discussed such matters with you as appropriate.

     1.11 We shall prepare your business accounts and tax computations for tax purposes for succeeding years under the same conditions as above.

     1.12 We provide general tax advice rather than specialised tax advice including tax mitigation and avoidance schemes, any specialist tax schemes are taken under the clients own risk and we do not recommend or promote any provider of such services.

2 Company secretarial services

     2.1 We shall not be responsible for the convening of meetings of directors or shareholders, the recording of minutes or any other secretarial duties except as requested in writing from time to time.

3 Book-keeping and Payroll services

     3.1 If required for either or both of these services, we shall, in respect of each year, prepare the books and/or payroll file of your business based thereon from the prime records and other information and explanations.

     3.2 We shall advise you as to the adequacy of your records for this purpose and make recommendations for improvements, which we consider necessary. We shall not be responsible if you incur losses or penalties.

     3.3 We will use reasonable skill and care in the preparation of your books and/or payroll file but will not be responsible for errors arising from incorrect information supplied by you. Unless you specifically instruct us to do so, we will not carry out an audit on your records.

     3.4 You will be responsible for providing all the information, which we require for the purpose of your book-keeping and/or payroll file all relevant data should be made available to us on a timely basis.

     3.5 VAT: - We shall forward your VAT return form, (if applicable) for your approval and onward submission to H M Revenue & Customs. However, because of the deadlines laid down by H M Revenue & Customs we may submit your return on your behalf from time to time.

     3.6 We shall respond where necessary to any correspondence sent to us by you or by H M Revenue & Customs.

     3.7 We shall also make recommendations to you as to the settlement of your VAT liability.

     3.8 If we ask you for information to complete the VAT return and it is not provided within the time scale requested, so that the preparation and submission of the return is delayed, we accept no responsibility for any penalty or interest that may arise. Under the VAT regime there are a number of key dates by which returns and payments must be made. Failure to meet these deadlines results in automatic penalties and interest. You are responsible for ensuring that such payments are made on time.

     3.9 We shall deal with H M Revenue & Customs, having discussed such matters with you as appropriate.

     3.10 PAYROLL: - We shall produce payslips as required and process your PAYE under the latest Real Time Information rules and regulations. However, because of the deadlines laid down by H M Revenue & Customs we may sign and submit your return on your behalf from time to time.

     3.11 We shall respond where necessary to any correspondence sent to us by you or by H M Revenue & Customs.

     3.12 We shall also make recommendations to you as to the settlement of your PAYE liability.

     3.13 If we ask you for information to complete the Payroll file and it is not provided within the time scale requested, so that the preparation and submission of the payslips or return is delayed, we accept no responsibility for any penalty or interest that may arise. Under the Inland Revenue PAYE regime there are a number of key dates by which returns and payments must be made. Failure to meet these deadlines results in automatic penalties and interest. You are responsible for ensuring that such payments are made on time.

     3.14 We shall deal with any H M Revenue & Customs enquiries, having discussed such matters with you as appropriate.

4 Financial Services Act 1986 Investment business

     4.1 We may in the course of the other professional services set out in these terms, advise you on the acquisition and disposal of investments. If as a result of such advice, you require us to arrange or effect a transaction; we shall require a written statement of your instructions. 4.2 Please bear in mind that we may not undertake any more extensive investment business advice on your behalf without agreement as to the terms and conditions that will apply. 4.3 We may give you oral or written advice. To enable us to provide a proper service to you, there may be occasions when we will need to contact you without your express invitation. For example, it may be in your interest to buy or sell a particular investment and we would wish to be able to inform you of this fact. We therefore may contact you in such circumstances. We shall of course, comply with any restrictions you may wish to impose with regard to the timing of such contacts or otherwise and which you notify to us in writing.

5 External review

     5.1 Arising from the regulatory requirements, our work is subject to external review by independent qualified accountants. Accordingly, an external reviewer, who will be subject to a confidentiality agreement, can review our client files.

6 File destruction

     6.1 Whilst certain documents may legally belong to you, unless you tell us not to, we intend to destroy correspondence and other papers that we store, which are more than seven years old, other than documents which we think may be of continuing significance.

7 Ethical and practice guidelines

     7.1 In accepting the terms of this letter you recognise that we shall comply with our Institutes's ethical and practice guidelines including the correction of any H M Revenue & Customs errors.

8 Standard of service

     8.1 If at any time you would like to discuss with us how our service could be improved or if you are dissatisfied with the service you are receiving please let us know

     8.2 We undertake to look into any complaint carefully and promptly and to do all we can to explain the position to you. If we have given you a less than satisfactory service we undertake to do everything reasonable to put it right.

9 Anti Money Laundering

     All bookkeepers (and accountants) must comply with the duties imposed by the Proceeds of Crime Act 2002, The Terrorism Act 2000 and the Money Laundering, Terrorist Financing, and Transfer of Funds (Information on the Payer) Regulations 2017.  Failure to perform these duties can result in fines and/or imprisonment.  Consequently, I am required to identify my clients and may request from you, and retain, such information and documentation as I require and/or make searches of electronic databases.
     Before we accept your instructions, we may need to obtain ‘satisfactory evidence’ to confirm your identity. In certain circumstances, we may need to obtain evidence confirming the identities of third parties, the source of any funds or other property, the purpose of any instructions or any other matter. We may also need to obtain such evidence after we have begun to act on your instructions and at various times throughout our business relationship. We may obtain the evidence of identity from documents or electronic sources or a combination of both.
     We assume that our clients are honest and law abiding. However, if at any time, there appear to be grounds to suspect (even if we do not actually suspect) that your instructions relate to ‘criminal property’, we are obliged to make a report to the Serious Organised Crime agency (SOCA), but we are prohibited from telling you that we have done so.

10 Fees

     Our fees will be based on the degree of responsibility required and the time necessarily occupied on the work. Unless otherwise agreed, we will raise fee notes at appropriate intervals during the course of the year. Where possible we will quote a fixed price for the work we undertake for you.

     If there is additional work over and above what was initially quoted we will inform you and provide a quotation for the additional work with an explanation.

Fees will be subject to the addition of VAT and will be due on presentation. We welcome payments made via direct debit, debit or credit card as this can help both yours and our cash flow. If you are unable to pay your fee on presentation we will ask you to sign a direct debit instruction so that we can collect our fees over an agreed specified period.

Earnings Disclaimer

     We make every effort to ensure that we accurately represent any products and services we promote and their potential for producing income for business owners who apply them properly. Examples of income earned and other results are not necessarily average or typical nor intended as representations of your potential earnings. As with any business or training, each individual’s results may vary widely. Each individual’s results depend on his or her background, dedication, desire, motivation and particular applications. Significant financial risk is possible with any business venture or opportunity if you don’t do your own due diligence and get suitable professional advice. No guarantees of specific results are expressly made or implied. ALL Rights Reserved. Contacting us We value your opinions.

     If you have comments or questions about our privacy policy, please send them to:

Prime Entry Ltd Opus House, Cole Street Lane, Gillingham Dorset SP8 5JQ with questions or comments about this web site.


Copyright 2021 by Kevin Whitehouse and Vicki La Bouchardiere